Many on-prem RightFax users are exploring cloud alternatives. The motivation is clear: reduce internal infrastructure demands, improve reliability, and simplify integrations with modern applications. Yet, moving fax to the public cloud often introduces new trade-offs that don’t appear until volume, compliance, or integration needs grow.
SaaS fax solutions eliminate server maintenance and deliver quick setup. But their linear pricing and limited compliance/auditing controls aren’t always suitable for high-volume use in heavily regulated industries (namely healthcare, finance, and government).
Private Fax Cloud® from Paperless Productivity provides the underlying RightFax engine with none of the hassles of a typical server environment. It’s RightFax at its core, presented as a simple managed service pre-configured with best practices developed through decades of consulting and support.
You retain your existing workflows, connectors, and document handling logic. Your applications still integrate with RightFax APIs and connectors for EMR, ERP, and case management systems. But your IT team no longer needs to manage servers, backups, clustering, or patching. Our cloud operations team handles the entire RightFax infrastructure and maintenance cycle.
The result: enterprise faxing that feels like SaaS, but with the control, compliance, and feature depth of an on-prem server.
Fax costs in public SaaS models tend to rise with usage. High-volume senders often find that per-page fees exceed what they previously paid to run their own servers. Private Fax Cloud shifts the model to predictable subscription pricing, lowering total cost of ownership and simplifying budgeting.
For organizations governed by regulations like HIPAA or PCI DSS, Private Fax Cloud preserves the same compliance posture as on-prem RightFax. Logs, audit trails, and retention policies remain intact. Data is encrypted at rest and in transit. Access controls and role-based permissions function exactly as before, ensuring consistent security management.
Moving to the cloud doesn’t have to interrupt daily operations. Private Fax Cloud supports phased migrations and hybrid deployments, allowing both cloud and on-prem environments to run in parallel. This reduces risk and enables gradual cutover. A pilot environment ensures smooth migration by validating workflows and throughput before full deployment.
SaaS fax solutions are terrific for organizations with simple integrations, modest fax volume, and limited compliance/audit needs. But most enterprise fax users simply require more. More control, more scalability and disaster recovery, and more granular data management.
Private Fax Cloud preserves your RightFax investment while delivering the cloud simplicity and predictability your team needs.
Contact us to schedule a migration assessment or live demonstration.