OCR Automation for Accounts Payable

OCR software for invoices is a high-impact solution that automates, centralizes, and simplifies every step of the Accounts Payable process. Many AP departments still rely on manual data entry to manage daily invoice volumes, even when some invoices arrive via EDI 810. Processing speed, visibility, and efficiency are constant concerns. How can automation help you achieve:

• Faster, more efficient invoice processing at a lower cost?
• Immediate visibility of invoices upon arrival?
• More time for high-value tasks instead of data entry?
• Smoother integration of accounting data with other systems?
• Seamless handling of paper invoices alongside EDI 810 output?

OCR software transforms AP operations for any team size. Whether you have a single clerk or an international team, selecting the right OCR license is all it takes—no custom software or complex infrastructure required. When it’s time to expand, existing licenses can be leveraged for new users, documents, and locations.

Accounts Payable Automation with Invoice OCR Software

OCR-based automation makes AP processes touchless from capture through approval and posting—at a price that makes sense, even for small businesses. How does it fit into an automated workflow?

1. Invoices from all sources—EDI 810, email, fax, or paper—reach a single destination.
2. AI-driven classification recognizes document types and organizes them according to business rules.
3. Data is extracted from each field, using country-specific profiles and custom validation rules.
4. Numbers are verified against databases and calculations, with an intuitive operator interface for quick review.
5. The system continuously improves, increasing speed and accuracy over time.
6. Invoices are automatically matched with purchase orders and paid per department policies.
7. Processed documents are exported to ERP systems and stored as searchable PDFs, eliminating paper clutter.

No matter how many vendors you manage, invoices are processed faster and with greater accuracy. With support for over 180 languages, our OCR software excels in organizations with global supplier networks. Consult this datasheet for a detailed look at how OCR can transform your AP workflow.

OCR Automation Benefits for Accounts Payable

Manual invoice processing is slow, error-prone, and unnecessary. OCR technology enhances cash management, improves forecasting, and reduces processing time exponentially. It also integrates digital EDI 810 processing with inbound paper invoices for a seamless workflow. Organizations worldwide are already seeing the benefits of this standalone, low-footprint OCR solution.

From installation, users gain access to:

• Customizable business rules and invoice tracking for precise document routing
• Minimal manual input, improving accuracy and efficiency
• Comprehensive audit trails for compliance and transparency
• A central entry point for all invoices and related documents

Contact us to learn how AP automation can transform your operations.