OCR Automation for Accounts Receivable & Check Capture

OCR solutions for Accounts Receivable eliminate manual work from key processes like check capture and check scanning. OCR data capture streamlines the purchase-to-pay cycle and facilitates earlier revenue recognition.

Without the challenges of manual data entry, staff work faster and with greater accuracy, while workflow statuses are visible at a glance. Digital document routing and approval management eliminate confusion in vendor invoicing.

OCR for Accounts Receivable Check Processing: Key Features

OCR software is an intelligent and scalable data capture solution that automatically extracts data from checks, invoices, and forms. After capturing and validating information, the OCR system can send it to line-of-business applications, content management systems, or other workflows. For AR check processing, this means:

• Automated paperless invoice entry, check capture, work assignment, and prioritization
• Real-time tracking of invoices and payments
• Flexible, automated task routing
• Consistent processing rules
• Controlled exception handling for canceled transactions and blocked invoices
• Duplicate invoice checking
• Invoice approval with a side-by-side view of original and captured data
• Process history and audit trail with continuous tracking of process data and status
• Centralized vendor invoice management
• Minimized keystrokes for faster processing
• Dynamic work item descriptions and titles
• Reports on process time, volume, queued invoices, exceptions, blocks, due dates, discounts, and scheduled payments

By automating data capture, organizations eliminate misplaced invoices, reduce manual data entry, and maximize efficiency at every step of the invoice processing cycle.

Benefits of OCR for Accounts Receivable & Check Recognition

OCR transforms Accounts Receivable workflows by replacing labor-intensive data entry with automation. By reducing manual keystrokes and increasing visibility, businesses achieve faster processing times and stronger financial planning. Key benefits include:

• Reduce purchase-to-pay process costs by 40-60%
• Enter vendor invoices up to 65% faster
• Improve cash flow by reducing days in AR
• Seamless export of data to billing or document management systems
• Eliminate manual data entry errors
• Maximize fast payment discounts
• Prevent late and duplicate payments
• Enhance response times for vendor inquiries
• Improve cash flow planning
• Eliminate redundant ERS invoice processing
• Track vendor costs and employee performance
• Access real-time data for reporting, workload balancing, and process optimization

With an optimized AR workflow that minimizes manual input, operational costs stay low, and efficiency remains high.

Contact Paperless Productivity® today to learn how you can automate Accounts Receivable check processing, invoice tracking, and more.