RightFax Healthcare Fax Modernization

Private Fax Cloud® is Paperless Productivity's fully managed RightFax platform, built specifically for healthcare providers and insurers who need secure, HIPAA-compliant faxing without the overhead of running it themselves. Here's what it looks like when fax finally works the way it should.

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Healthcare still runs on faxing. For many organizations, that means a patchwork of aging fax machines, analog lines, and stacks of paper moving PHI from one desk to another. Information gets where it needs to go — but the cost is real. Staff chase confirmations and shuffle physical files. Paper and mables accumulate while phone charges grow. And without audit trails or enforceable access controls, HIPAA exposure grows right along with them.

Your fax workflow doesn't have to stay stuck in 1993 — even if you're buried in fax machines with no IT capacity to spare.

Make faxing work for you

Fax isn't going away in healthcare, but paper can. With RightFax deployed to Paperless Productivity's Private Fax Cloud, you get the same digital faxing platform that large health systems have relied on for decades — now available as a fully managed service.

• Fully digital faxing over a private, encrypted IP network
• Native EMR/EHR integration
• A modern, device-agnostic UI
• Automated fax routing and document indexing
• Built-in HIPAA compliance tools

There's no need to burden your IT staff with planning, implementation, or ongoing support. From initial setup and monitoring to vendor management and troubleshooting, Private Fax Cloud is a fully managed service — one contract, one call.

How Much Can You Save?

Clients may save 80–90% after migrating to Private Fax Cloud from a paper-heavy analog fax environment. Conservatively, that puts break-even within one year. In high-volume scenarios, clients often reach a positive ROI within a few months of go-live.

As part of our planning process, we'll work with you to build an ROI estimate that reflects your actual environment — including regional variables like telecom rate trends.

Old-school faxing and HIPAA compliance

Faxing should support your HIPAA compliance program, not undermine it. But many organizations find themselves fighting their existing fax setup just to maintain basic privacy practices—a costly struggle with even costlier consequences. Paper faxing, in particular, creates persistent gaps:

• No meaningful audit trails or user access records
• Unreliable delivery tracking and confirmation
• Security measures that are cumbersome but still porous (e.g., locked rooms, file cabinets, manual logs)

Schedule an assessment

If you'd rather spend less time managing fax infrastructure and more time on patient care, let's talk. Click here to schedule a session with one of our solution engineers.

No sales pressure; just an honest look at whether, and how, RightFax on Private Fax Cloud can deliver the savings and reliability your organization needs.

Schedule an Assessment