Business continuity and disaster recovery (BCDR) strategies often focus on data protection, but document-based communication is just as critical. Disruptions in document access and transmission can have severe operational and financial consequences. Studies show that 50% of small and medium businesses unable to recover lost data within 24 hours fail within three years.
Paperless Productivity® provides electronic document management solutions that support fax backup, document disaster recovery, and business continuity planning. Key considerations include:
- Protection from physical damage: Digital documents are immune to fire, water, and smoke damage that can destroy physical records.
- Redundant, location-independent storage: Unlike paper archives, electronic backups can be stored securely in multiple locations with minimal cost.
- Reduced duplication risk: Digital workflows eliminate the need for multiple physical copies at different process stages, improving efficiency and security.
- Comprehensive recovery strategy: A strong BCDR plan includes fax, scanned documents, emails, PDFs, electronic signatures, and digital forms.
RightFax & Disaster Recovery
After 9/11, a major financial institution lost its phone lines for nine months. However, thanks to an automated electronic document distribution plan with RightFax, the company resumed critical operations within hours. Whether facing a natural disaster or a localized outage, organizations need reliable fax backup and document recovery solutions to maintain operations.
RightFax provides secure, redundant, and cost-effective document safeguards, ensuring uninterrupted business communication. Contact Paperless Productivity® today for a complimentary workflow analysis, and see how modern BCDR strategies can protect your organization.
The emphasis in Disaster Recovery and Business Continuity (DRBC) plans is placed on protecting data, but maintaining and managing document-based communication should also be key considerations. The costs and risks associated with communications disruptions can be just as harmful to your business as an outright data loss. According to the Gartner Group,
fifty percent of small and medium businesses will go out of business within three years if lost data cannot be recovered within just 24 hours. Fortunately, Paperless Productivity® offers electronic document management solutions to assist with fax backup, document disaster recovery, and business continuity planning. Disaster Recovery considerations are critical when evaluating and deploying paperless document management solutions. Some key considerations:
- Paperless documents, unlike physical ones stored in basements and filing cabinets, are not susceptible to water, fire, smoke, or other damage.
- Likewise, paperless document storage in not location-centric. 'Redundant' storage of paper documents in logistically challenging, costly, and impractical given the low cost of redundant electronic fax backup and data storage.
- Documents are often stored at each individual step of the document workflow, creating 5, 10, 15 or more copies of different portions of the complete document. The complete document is often copied multiple times.
- A data disaster recovery strategy should include an electronic document management solution encompassing backups and redundancy for faxes, scans, emails, PDF's, physical electronic signatures, digital eSignatures, and electronic forms.
For nine months following 9/11, the phone lines of a large bank were down, cutting off critical communication channels. The organization expedited its recovery and quickly returned to the business of processing trades within hours due--in large part--to a disaster recovery plan that includes automated electronic document distributions capabilities through
RightFax. Whether the cause is a national tragedy or merely a local outage, data loss can strike at any time. Fax backup and document disaster recovery solutions provide the redundant, accessible, and cost-effective safeguards your organization needs to weather any storms that may come. To find out how modern document DRBC plans use
RightFax to deliver unmatched security, please
contact us today and arrange a complimentary workflow analysis.
