OCR and RightFax for Manufacturing

Manufacturers handle a constant influx of documents, including orders, purchase orders, and invoices. Managing these manually is inefficient and error-prone. RightFax and OCR automation eliminate these challenges, improving accuracy, efficiency, and overall supply chain performance.

OCR for Manufacturing

OCR software extracts data from scanned, faxed, or emailed documents, transforming them into structured, searchable, and business-ready formats. This automation reduces manual data entry, enhances accuracy, and accelerates document processing.

Key Benefits of OCR in Manufacturing

• Automated extraction and classification of order forms, invoices, and POs
• Direct export of structured data to ERPs, databases, or Excel
• Elimination of manual data entry errors
• Fast retrieval of digitized documents through searchable PDFs
• Seamless integration with Microsoft SharePoint for enterprise-wide accessibility
• Improved reporting and compliance through structured data capture

By converting incoming documents into indexed, searchable files, manufacturing organizations gain real-time access to critical business data while reducing operational costs.

RightFax for Manufacturing

RightFax provides a secure, centralized faxing solution that eliminates paper-based inefficiencies. It streamlines communication between suppliers and customers while offering seamless integration with business applications.

• Centralized document transmission for streamlined fax and email management
• Direct integration with Microsoft Exchange, Lotus Notes, and Microsoft 365
• Seamless connectivity with Oracle, SAP, and other ERPs
• Reduction of printing, paper, and toner costs
• Automated document tracking for compliance and auditing
• Increased productivity through email-to-fax integration

Combining OCR and RightFax for End-to-End Automation

Integrating OCR with RightFax creates a fully automated document workflow. Incoming faxes are received as digital files, automatically processed via OCR, and exported to business systems. This approach eliminates bottlenecks in procurement, accounts payable, and other manufacturing workflows.

This creates a single entry point for document processing and archival. Manual labor/processing costs fall as faxed documents are converted into structured business data that Puchasing, Operations, and Finance can work with immediately.

Manufacturers using RightFax and OCR gain a competitive advantage by reducing costs, accelerating processes, and ensuring compliance. Contact us to discuss your specific needs with a solutions engineer.