EMR scanning is the critical juncture between paper-based records / forms and paperless information management. Secure, accurate medical records scanning is critical for both quality of care and legal compliance. However, the scan-to-EMR process is often a costly and cumbersome step in otherwise efficient offices. Whether in a small practice or a large hospital, employees have precious little time to spend scanning stacks of documents.

In most cases, much of this paper arrives via fax and is still printed on costly, old-school fax machines. Employees must not only collect the faxed pages and manually scan each one into the EMR, but also take great care to comply with HIPAA regulations about visibility of protected health information (PHI). As health care costs rise and budgets decrease, this laborious process is simply unsustainable.

Automating the Scan-to-EMR Workflow

Providers will continue receiving faxes by the dozen (if not by the hundred or thousand!) for the foreseeable future. So, given the medical and legal importance of scanning to EMR, how can this process safely be improved?

Many organizations find that a simple and reliable fax server all but eliminates manual input from scanning medical records to EMR. Whereas old workflows require much time for managing tedious scanning tasks, the paperless alternative accomplishes EMR scanning from the desktop with a few clicks—at most.

  • Receive and process every fax electronically, without the printing costs or compliance risks of loose paper documents
  • Automate import to most EMR and other health care applications
  • Extend paperless inbound and/or outbound faxing to all other software (and most MFPs / MFDs) in use
  • Achieve a rapid ROI (typically in months, not years)

Paperless Fax Integrations for EMR Scanning Automation

Fax server solutions can automate or replace the old scan-to-EMR workflow for all common applications. Some of the most widely implemented integrations include:

A multitude of other native scan-to-EMR integrations are also available, and still more are in development. Your solutions consultant will help guide you through the functionalities and requirements specific to your own EMR, telecom, and general IT environments.

Paperless Productivity specializes in integrating fax and data capture solutions to make health care workflows more efficient and secure. With clients ranging from rural clinics to regional and national hospital systems, as well as major insurers and claims processors, our technical expertise is accompanied by a robust understanding of the health care industry. When you are ready to learn more about automating EMR scanning, simply contact us to arrange a consultation, demonstration, or complimentary workflow analysis.